Payroll Software in Zambia – Flexible & Compliant

Name: Harvester Payroll Online Zambia
Address: Plot E, Mazabuka, Southern Province, 10101, ZM
Telephone: +260969078711
Price range: $0 to $500

Flexible payroll software for Zambian businesses. Try Harvester free for 10 weeks or start with the 12-month Free Plan for up to 5 employees.

Harvester Payroll Online Zambia is built specifically for Zambian payroll, helping employers calculate PAYE, NAPSA and NHIMA, generate payslips, prepare payroll reports and support staff with local payroll workflows.

Start 10-week Free Trial Start Free Plan — Up to 5 Employees Compare Plans

The Free Plan is free for the first 12 months for up to 5 employees. A renewal fee applies after the first 12 months.

Harvester Payroll Online Zambia now includes secure PDF payslips, modern e-payslips, and an easy Open WhatsApp option on single payslips, helping you deliver salary information quickly, safely and without paper.

Harvester Salary-Payment Integrations & Exports

Prepare salary-payment files for supported Zambian mobile-money, banking and bulk-payment platforms, including Kazang, Tilt Africa, MTN, FNB eWallet, Zanaco PayFlexi and SPENN.

Kazang Zambia

Tilt Africa

MTN Zambia

FNB eWallet

Zanaco PayFlexi

SPENN Zambia

Explore Payment Integrations & Exports

Connection types differ by provider. Harvester may provide a direct export or a compatible payment file for upload through the employer’s approved account.

Explore Harvester Payroll

Learn about Harvester’s Zambia payroll features, payment workflows, compliance support, pricing and training.

Payroll Zambia Overview Workflows & Payment Exports Zambia Payroll Compliance Plans & Pricing See Harvester Customers PAYE & Net Pay Calculator Help & Training Videos

Trusted by Zambian Employers Across Many Sectors

Harvester Payroll supports businesses and organisations in agriculture, manufacturing, tourism, education, healthcare, construction and many other sectors across Zambia.

Musikili Primary School

MAIR Pharmaceuticals

Explore Harvester Customers Across Zambia

View selected customers, sectors, payroll partners and connected services in the full Harvester business directory.

Flexible Payroll Software Packages for Every Business

Choose by clicking below: 👇

Free Trial (up to 99)

ZMW 0 once-off 10-week trial

Free (up to 5)

ZMW 0 once-off $80 in ZMW/yr

Micro (up to 10)

$100 in ZMW once-off $95 in ZMW/yr

Small (up to 20)

$150 in ZMW once-off $130 in ZMW/yr

Medium (up to 100)

$300 in ZMW once-off $220 in ZMW/yr

Large (up to 200)

$400 in ZMW once-off $310 in ZMW/yr

Super (up to 400)

$450 in ZMW once-off $350 in ZMW/yr

Enterprise (up to 3000)

$500 in ZMW once-off $0.95/employee/yr

Join over 400 businesses in Zambia who trust Harvester Payroll Online for accurate, secure and practical payroll processing. Read feedback from employers using Harvester in our customer reviews.

All Harvester Online plans include secure PDF payslips and e-payslips for your employees.

Harvester Payroll Pricing Overview

Click the blue plan name in the first column to register or sign up.

Plan	Employees	Once-off (Year 1)	Renewal Subscription (Year 2 onwards)
All amounts charged in ZMW; kwacha (ZMW) values shown on invoices use the daily exchange rate at purchase or renewal.
Trial	Up to 99	$0	— (10-week trial)
Free	Up to 5	$0	$80 in ZMW / year
Micro	Up to 10	$100 in ZMW	$95 in ZMW / year
Small	Up to 20	$150 in ZMW	$130 in ZMW / year
Medium	Up to 100	$300 in ZMW	$220 in ZMW / year
Large	Up to 200	$400 in ZMW	$310 in ZMW / year
Super	Up to 400	$450 in ZMW	$350 in ZMW / year
Enterprise	Up to 3000	$500 in ZMW	$0.95 per employee / year

Explore our flexible pricing plans to suit any size business in Zambia.

Free Plan renewal: After the first 12 months, renewal is USD 80, charged in ZMW.

Exchange-rate example: At an example exchange rate of USD 1 = ZMW 18, a USD 80 renewal would equal ZMW 1,440. The actual ZMW amount charged will use the exchange rate applied when the invoice is issued.

The once-off purchase price includes the first year. The renewal price applies after the first full year.

Our package prices are very affordable for Zambian businesses.

Prices are converted to ZMW on the date of purchase or renewal.

View Full Pricing Page

Harvester Payroll for Zambia is a trusted payroll software solution, designed to automate PAYE, NAPSA and NHIMA with ease. Whether you're managing 5 or 3,000 employees, our simple web-based payroll software is tailored for Zambian compliance and business needs.

Run our Payroll from anywhere, anytime in Zambia

Harvester Payroll Software is not just any app. It is a complete payroll software solution trusted by businesses across Zambia. From tax compliance to payslip generation, our software handles it all.

What Businesses Say About Harvester

My experience with Harvester Payroll is so exceptional. I don't have to worry about anything including statutory payments – it does it all. Keep up the good work!

Malama Kalupande

Harvester Payroll easy to use and working really well so far. A bonus is it can be customised to suit ones operations.

Mark Coventry, Greenland Estates

We have used Harvester Payroll for 9 years. Excellent support, reliable updates!

Manie Lombard, Makeni Church

Read All Testimonials

Payroll Software Zambia FAQs

Is Harvester compliant with NAPSA & NHIMA?

Yes—Harvester Payroll Online Zambia exports NAPSA iCare CSV and supports NHIMA contributions as part of standard Zambian payroll workflows.

Do you support ZRA PAYE?

Yes. PAYE rates and thresholds for Zambia are built in, and employees can receive secure PDF payslips or e-payslips.

Does Harvester Payroll calculate PAYE, NAPSA and NHIMA in Zambia?

Yes. Harvester Payroll Online Zambia calculates PAYE, NAPSA, NHIMA, net pay, payslips and payroll reports based on the payroll settings configured for the company.

Is there a free plan or trial?

Yes. The Free Plan is available for up to 5 employees for the first 12 months. A renewal fee applies after the first 12 months. Harvester also offers a 10-week free trial of paid plans, with no payment required upfront.

How quickly can I start?

You can create an account and start running payroll the same day. Import employees, run PAYE, NAPSA and NHIMA, and send PDF payslips or e-payslips from Harvester Payroll Online Zambia.

What is the best payroll software for small businesses in Zambia?

Harvester Payroll Online Zambia is a cloud payroll system built specifically for Zambian SMEs, with PAYE, NAPSA and NHIMA rules already set up so you can run compliant payroll without spreadsheets.

How does Harvester Payroll help me stay compliant with ZRA, NAPSA and NHIMA?

Harvester automatically calculates PAYE, NAPSA and NHIMA for each employee using the latest Zambian rules, and prepares the reports and exports you need for ZRA, NAPSA iCare and NHIMA portals.

Is there a free payroll option for very small Zambian businesses?

Yes. Very small employers can use the 12-month Free Plan for up to 5 employees. A renewal fee applies after the first 12 months, and employers can move to a Micro or larger plan as they grow.

Do you provide a net pay calculator for Zambia?

Harvester includes a free Net-Pay Calculator for Zambia so you can quickly see PAYE, NAPSA and NHIMA deductions and share accurate take-home pay with your staff.

Can Harvester Payroll be used from anywhere in Zambia?

Yes. Harvester Payroll Online Zambia runs in the cloud, so you can process payroll securely from Lusaka, Mazabuka or any town with an internet connection, and your staff can access payslips online.

How Harvester Payroll Software Helps Zambian Businesses

Step 1: Register your company and add employee details.

Step 2: Harvester calculates PAYE, NAPSA, and NHIMA automatically.

Step 3: Download payslips, upload to ZRA, and manage reports.

All your payroll tasks are done online. No installation needed.

See detailed steps in Help

Why Choose Harvester?

Automatic PAYE, NAPSA & NHIMA calculations and uploads
Instant PDF payslips, e-payslips and easy WhatsApp sharing
Easy leave & advance tracking
Online access with no installation, plus an optional offline edition
Affordable for small businesses

Why people like Harvester Payroll for Zambia:

Harvester Payroll is trusted by over 400 businesses and organisations across Zambia, using our online and offline payroll editions.

Secure access to payroll data
Accurate payroll processing
Real-time updates and reports
Excellent customer support

Our user-friendly platform makes managing payroll easy and efficient, saving you time and resources. Whether you're a small business or a large enterprise, we have a solution that fits your needs.